TCS related frequently asked question

General FAQs

Joining Instructions A  mail came from TCS representative will instruct you about you joining place. The Joining letter will instruct you about the date and place of joining. Kindly treat this as final unless the CRC decides to change them because of business requirements. Please note that once you are assigned to join a particular Initial Learning Programme (ILP), we shall not be in a position to entertain any requests for change of the same. Your travel arrangements to the TCS Training Centre have to be done by yourself.  Travel expenses will not be reimbursed by TCS. You are required to carry all documents in original. The same will be returned to you after scrutiny. Those with work experience are required to produce “Work Experience Certificate” and “Release Letter” from the previous employer. In case you do not possess a valid Birth Certificate, you can produce an affidavit signed by the notary giving details of your correct name, date and place of birth. This is a mandatory requirement. You will be required to produce the original birth certificate in due course. Service Agreement The Service agreement must be typed on a Rs 100/- stamp paper (Two stamp papers of Rs 50/- will also serve the purpose). Only the first page needs to be typed on the Stamp Paper, the rest can be typed on normal white paper. The date of the agreement is the date of your joining the Initial Learning Programme (ILP) at your respective location. Only one surety is required for the purpose of this agreement. The surety should be any Income Tax Payee. Please note that you and the surety are required to sign on each page of the agreement including the first page and the last page at the bottom. If you do have any doubt about filling up any blanks in the service agreement, please leave it blank and fill it up while submitting the same at your respective training centre. Please make sure that you have taken all requisite signatures from the surety. The service agreement is required to be deposited at your respective training centre. In case you do not have a surety to sign on this agreement, you may bring a Fixed Deposit of Rs 50,000/- (Rs Fifty Thousand Only) on your name (Candidate’s name) ASSIGNED to Tata Consultancy Services Ltd. The FD should be issued by a Nationalized Bank. You can seek further clarification on this from the bank you intend to make the FD from. For the purpose of nomination for Superannuation, PF and HIS, you are required to know the correct Name/Address/Age and Date of Birth of the nominee. Answers to Frequently Asked Questions about joining formalities at TCS Will accommodation be provided by TCS during training? No,this time TCS is not providing any accomadation . you will be given  HRA allowances as mentioned in offer letter. How is the food arrangements organized during ILP? Food is available at subsidized rates and expenses towards the same have to be borne by you (the trainees). Are travel expenses reimbursed by TCS? Travel expenses need to be borne by the trainee. TCS ensures that you are intimated of the ILP Joining date at least 20 days in advance so there is sufficient time to book your ticket to the ILP and also complete the documentation required for joining TCS. Can I have a preference on the ILP centre? No. The ILP center mentioned in your Joining Letter is non-negotiable. Can I reschedule my ILP? No. The ILP dates cannot be rescheduled. Where is my posting after ILP? Your posting can be at any of the TCS centers purely on project requirement basis and not on personal requests. This posting will be decided by TCS on successful completion of your ILP training. What does the training include during the course of ILP? The joining letter annexure will contain a bird's eyeview of the course, and the details shall be conveyed during the ILP induction on joining. What is the duration of the ILP? The duration of the ILP is 46 days. Is a time off given to trainees after they complete the ILP training and before they report to their respective posting branches? If yes, Minimum how many days vacation do they get? Trainees are given 10 days off after the first phase of ILP training (at some centers). Incase the trainees have to immediately report to their base branch after the ILP, who bears their expenses and handles their travel requirements? The trainees have to take care of their own travel arrangements. The Second A/C train fare from the ILP Training centre to the respective base branch shall be reimbursed by TCS What if the trainees do not have a passport? The trainees may apply for a passport and submit the details as and when they obtain a valid passport. When will I receive my joining letter and which address is sent? The joining letter is sent via mail to your mail address or given to ur college TPO. Does TCS provide any relocation expenses? As a policy, TCS does not provide any relocation expenses. How do I correct any mistakes in my name and other details in the offer letter / joining letter? After joining TCS, Trainees may fill in the details in the system as per their requirement. Any minor mistakes in the offer/joining letter can be corrected at that time. Will I be allowed leaves during the ILP? The ILP is 5 days a week with Saturday - Sunday offs. No other leaves are permitted during the ILP. What is the documentary proof required for nominees of Provident Fund and Gratuity? No documentary proofs are required for nominees of Provident Fund and Gratuity. Only details of their name and address are required. Where should I submit my acceptance letter? The acceptance letter has to be submitted to Gateway Park - Mumbai office. The address is mentioned below: Tata Consultancy Services Limited HR Executive Corporate HR Sourcing cell Gateway Park, Road No.13, MIDC, Andheri (E), Mumbai - 400 093, Maharashtra India . or  this time they asked you to bring the letter of acceptance to the 1st day of joining when they submit the other Document at ILP centers Will I receive a confirmation if TCS has received the acceptance letter? No. What if I have received the joining letter late and there is delay in sending across the acceptance? The time limit of seven days starts after the trainee receives the joining letter and hence can send the acceptance on receipt of the joining letter. Which are the documents to be submitted at the time of joining ILP? (Please see the Joining letter annexure) or my  Pre  post. i have already listed the needed Documents Where should the Service agreement, Surety Verification and Personal Documents (i.e., certificate & mark sheet copies) be submitted? All the above documents should be submitted at the ILP centre on the day of joining. Only the acceptance of joining should be sent to the TCS Gateway Park - Mumbai office. Should the Original Documents be carried to the ILP centre? Yes. Original as well as the attested documents should be carried to the ILP Centre. The Originals will be returned back after verification on the same day. TCS will only retain attested copies of the documents as a part of your Personal File. This attestation is mandatory and can only be done by a competent authority Who can attest the documents? The documents can be attested by anyone of the following authorities: ==> Manager of a nationalized bank where the candidate holds an account ==> District Collector of the district in which the candidate resides ==> Gazetted Officers ==> Tehsildar of the village Will I be able to attend the ILP without the Provisional Certificate? Yes. Trainees can attend the ILP by submitting the Course Completion Certificate issued by the Head or Director in case you do not have the Provisional Certificate. However, this is a temporary arrangement and the Provisional Certificate should be submitted before the completion of the ILP. Do I need to use the stamp paper for my Service Agreement? Yes, you will need to use a Rs. 100 stamp paper. The first page of the service agreement, provided to you with the joining letter, should be typed on the Rs. 100 stamp paper. You can attach the remaining pages as it is to the stamp paper. Incase of non availability of Rs.100 stamp papers, trainees can opt for 2 stamp papers of Rs. 50 or 5 stamp papers of Rs.20. Alternatively in case of non availability of any stamp paper candidates can opt for Franking - Impression of Stamps. In whose name should I purchase the stamp paper? The stamp paper has to be purchased in the name of the trainee. What is the duration of the service agreement period? The duration of the Service Agreement is of two years. How many sureties should sign the agreement? The agreement has to be signed by only one surety. Who can be a surety? A Surety can either be an individual who is an Income Tax payee/ possesses landed property. A surety can be any individual including parents & relatives who is known to the trainee. A retired employee filing an Income Tax Return & has a pan card can also stand as a surety. What are the Documentary proofs that the surety must submit alongwith the Service Agreement? ==> ==> In case the surety is an Income tax payee, then the Original or attested photocopy of LATEST Form 16 (for salaried individuals) else Form 2 D (for self-employed individuals) / IT Returns (acknowledged copy of IT Assessment order copy) OR ==> ==> In case the surety is not an Income Tax Payee, then submit Original/ attested photocopy of the Surety's Land Deed / Land Passbook along with a recent Valuation certificate of the property (in English only) duly signed and sealed by the competent authority (civil authorities, architect , tehsildar) What if the Valuation Certificate of the Land is not in English? The trainee will have to translate the certificate in English and make an affidavit of the English document. However both the documents i.e. the original valuation certificate (non-English) and the affidavit have to be submitted What if I am not able to arrange a Surety? In case you are not able to arrange for a surety, ==>  ==> Submit a Fixed Deposit in the trainee's name, for an amount of Rs. 50,000/- deposited in any of the nationalized banks. The FD should be 'Assigned to Tata Consultancy Services Ltd'. The FD certificate has to be submitted on the day of joining ILP. The FD along with the interest will be returned to the candidate after completion of two years of service with TCS. Should the service agreement be notarized? No. The service agreement need not be notarized and can be submitted as it is. Do I need to carry the original documents of the surety? No. Only the attested copies of the surety's verification Is there any age limit for the person giving surety for me? No as long as the surety conforms to the requirements of being a surety (refer FAQ no. 23), any person can be a surety. If the surety is an income tax payee and a self employed person, who should do the signature verification of the surety verification form? Surety verification can be done by the Bank Manager of the bank where the surety holds an account. Alternatively a copy of the surety's passport may also be attached. What if I do not have a birth certificate? A birth certificate is a mandatory document. Incase of non availability of the same, trainees are requested to apply for it. As a temporary arrangement trainees may produce an affidavit in English of the passport or xth passing certificate on a Rs. 10/- Stamp paper containing their name, place and date of birth. Note : An affidavit is a written declaration made by a notary public or other authorized officer. What if my birth certificate does not have my name? If the Birth Certificate does not contain the name, trainee will have to get the birth certificate revised from the concerned authority. What if my date of birth differs in the birth certificate and other documents (SSC passing certificate/ passport/ leaving certificate etc.)? Trainees will have to get their other documents aligned with the birth date mentioned in the birth certificate since TCS considers birth certificate as a legitimate document. What if the birth certificate is not in English? The trainee will have to translate the certificate in English and make an affidavit of the English document. However both the documents i.e. the original birth certificate (non-English) and the affidavit have to be submitted What if I do not have a ration card? Incase of absence of ration card, you may produce a copy of the leave and license agreement / ownership agreement of the house you are staying in / a society letter on the letter head of the building stating that you are a resident of the place / a government telephone or electricity bill. I live in my current place on temporary basis and do not have any address proof of the same but have an address proof of my permanent address. You may provide a copy of the leave and license/ ownership agreement of the house you are staying in / a society letter on the letter head of the building stating that you are a resident of the place and the address proof of your permanent residence. I live with a relative on a temporary basis and do not have any address proof. Your relative needs to obtain a society letter stating that they are a resident of the society and you are staying with them. What if I do not have an identity proof (Driver's license/Voters Id/ PAN card/ Passport)? Incase of unavailability of ID proof, you may not submit any proofs. What if I am yet to receive my final semester mark sheet? The mark sheet may be submitted as and when you obtain it.. What if I do not have a degree or provisional certificate? You may submit a course completion certificate issued by the head/ principal of your college. What if I do not have a passport? You may not provide it as a part of the BGC documents. However you need to apply for a passport and provide the details as and when you obtain it. What do I fill in the columns, TCS Employee No, Joining date, Place, Recruitment branch? The above mentioned columns have to be left blank. Recruitment branch will be the TCS branch office name which visited your campus or through which you were recruited. Guys !!! in case I forgot something to mention or anything is wrong please post as a comment i will add that.

Documents required at The Time of Joining in TCS

Hi friends,

pls carry these documents when ur gonna join TCS these r very important pls don leave behind anything


1.1-8 sem marksheet (attested xerox + original)

2. consolidated marksheet (attested xerox + original)

3. transfer certificate (attested xerox + original)

4. provisional degree (attested xerox + original)

5.10th(X-th) marksheet (attested xerox + original)

6.12th(XII-th) marksheet (attested xerox + original)

7.Birth Certificate( attested xerox + original) if in case u don't have your birth certificate u have to get an affidavit from a lawyer towards ur birth place and

date of birth (affidavit should be in a 20 rupees Indian non-judicial stamp paper bought in ur name)

(NOTE: any other proof is useless in TCS they are very specific about this Birth certificate or affidavit)

8.passport(not mandatory),pan card  (attested xerox + original),

9. an affidavit from a lawyer that there are no criminal cases pending against in u (affidavit should be in a 100 rupees Indian non-judicial stamp paper

bought in ur name).

10.ur service agreement in a 100 rupees Indian non judicial stamp paper.

All the related documents will be available in ur nextstep portal.

(NOTE: In the service agreement u have to get a surety for the payment of 50,000. the person who gives this surety must be an income tax payer)

11.Form 16 of the surety giver's attested xeror must be brought and attested passport xerox of the surety giver or PAN card attested xerox of the surety giver must also be brought. these are the supporting documents for ur service agreement and are mandatory

12. call letter and offer letter

13. formal dress is a must inside the training campus. better have atleast three set of formal dresses.(for gents full slag formal shirt ,formal pant, leather shoes ,belt, tie is must).

 14.Passport size photographs -20nos.



The supporting documents related to the surety and service agreement is available in the nextstep portal ( ILP Corner -- First Step to TCS -- Joining formalities)

Download the document and make all those ready.